>> THE GENERAL RULES OF COURTESY FOR VIRTUAL MEETINGS ARE AS FOLLOWS.
[1. CALL TO ORDER AND ROLL CALL]
[00:00:05]
PLEASE BE MINDFUL ABOUT NOISE WHEN JOINING THE MEETING.MEETING PREDESTINES NEITHER MY PHONE TO HELP KEEP BACKGROUND NOISE TO MIDDLE WHEN THEY'RE NOT SPEAKING.
WHEN YOUR MEGAPHONE IS NOT MUTED AVOID ADDITIONAL NOISE.
POSITION YOUR CAMERA PROPERLY BE SURE IT'S IN A STABLE POSITION AND FOCUS AT EYE LEVEL IF POSSIBLE.
IF YOU'LL BE SHARING CONTENT DURING THE MEETING MAKE SURE YOU HAVE THE FILES AND/OR LINKS READY TO GO BEFORE THE MEETING BEGINS.
MEMBERS AND THE PUBLIC WISHING TO PROVIDE TESTIMONY MUST FOLLOW THE INSTRUCTIONS ON THE AGENDA AND/OR ONLINE IN ORDER TO PROVIDE PUBLIC COMMENT FOR THE AGENDA OR
[3. STATEMENT FROM THE COMMISSION SECRETARY]
NOT AGENDA ITEMS. MEMBERS OF THE PUBLIC WISHING TO PROVIDE AS MANY HAVE THREE MINUTES TO PROVIDE TESTIMONY, THANK YOU.>> THANK YOU I FEEL I GIVE THE MEMORIZED BY NOW.
I HAVE NEVER FORCED PUBLIC COMMENT.
DO WE HAVE ANY SUBMITTED COMMENTS?
[5. MINUTES: 5.1 Minutes of April 13, 2021 – Recommendation: Approve]
LAST MEETING APRIL 13.>> IS HER MOTION TO APPROVE THOSE?
>> I WILL MOVE TO APPROVE THE MINUTES.
ITEM NUMBER SIX PRESENTATIONS WE DO NOT HAVE ANY BUT ITEM NUMBER SEVEN ACTION ITEMS WE DO.
[7.1 Recommendation of Public Art and Cultural Affairs Strategic Plan and 2021 Work Plan to the City Council]
WE HAVE AN ACTION ITEM.THE RECOMMENDATION OF A PUBLIC ART AND CULTURAL AFFAIRS STRATEGIC PLAN AND 2021 WORK PLAN TO THE CITY COUNCIL SO TO SUMMARIZE AFTER A LONG STRATEGIC PLANNING.
THIS DRAFT WAS PRODUCED AND IT IS DERIVATIVE OF ATTENDANCE OF THE STRATEGIC PLAN TO INCLUDE BOTH THE COMPLETED PLANS AND THE METHODOLOGIC DESCRIPTION FROM WHICH THE PLAN EMERGED.
THE COMMISSION IS ASKED TO TAKE ACTION TO IMPROVE THE PUBLIC ART AND CULTURAL AFFAIRS STRATEGIC PLAN AND 2021 WORK PLAN AND RECOMMEND IT TO CITY COUNCIL FOR APPROVAL AND ADOPTION.
DEBORAH, IS THERE ANYTHING YOU WANT TO ADD TO THIS.
>> I JUST WANT TO THANK ALL OF YOU FOR INSTEAD OF GOING TO THE PROCESS THERE WERE TONS OF GROWING PAINS AROUND THIS AND HOPEFULLY ONCE WE GET THIS ADOPTED WE WILL BE ABLE TO START IMPLEMENT IT.
SO I FEEL LIKE WE HAVE SPENT A YEAR OR A LITTLE BIT MORE WORKING ON THIS, I THINK WE ALREADY TO HAVE IT GO TO THE NEXT LEVEL AND I HOPE THAT YOU GUYS VOTE TO SEND IT THERE.
I THINK WE HAVE DONE ALL THE REVISIONS THAT YOU GUYS HAVE TALKED ABOUT SO I THINK WE ARE READY TO GO.
>> IS THERE ANYTHING ELSE WE NEED TO DO OR DO WE JUST A MOTION TO?
>> IF THERE'S A MOTION? THAT WOULD BE GREAT.
>> OHMIC THAT MOTION TO APPROVE.
TO RECOMMEND FOR THE RECOMMENDATION OF THE CULTURAL AND ART AFFAIRS IN 2021 WORK PLAN TO CITY COUNCIL.
>> MOTION CARRIES A 5 TO 0 AND FOR THE RECORD CHAIRS PERSON (NAME?
[00:05:06]
) JOINED THE MEETING AT 5:33 PM.ITEM NUMBER EIGHT, STAFF ITEMS. 8.1 IS A MURAL CONVERSATION UPDATE SO THE CITY DID ENTER INTO A CONTRACT WITH THE ART
[8.1 Mural Conservation Update]
CONSERVATION FIRM, EVERGREEN ARCHITECTURAL ARTS, WHICH WILL SERVE AS THE CITIES MURAL CONSERVATIVES TO ADDRESS LOCAL MURALS BEGINNING WITH THE COPPERHEADS OF ASSESSMENT SCHEDULED TO TAKE PLACE ON MAY 18 AND MAY 19.DEBORAH, I WILL LET YOU HANDLE THE REST.
>> AT THE LAST MEETING WE WERE STILL IN CONTRACT NEGOTIATIONS SO I CONFIRMED WITH OUR CHOICE BUT YES WE DID DECIDE TO WORK WITH EVERGREEN AND THE OTHER CANDIDATE WAS VERY COMPETITIVE.
THEY ORGANIZATIONAL SETUP WORKS BETTER FOR US.
I HAD A MEETING WITH THE TEAM THEIR PROJECT MANAGER LAST WEEK AND THEY ASKED ABOUT DATES IN THOSE TWO DATES WORKS FOR BOTH OF US.
THEY ARE GOING TO BE HERE FOR TWO COMPLETE DAYS DOING THE DIFFERENT ASSESSMENTS AND SO I WILL TO SOME EXTENT BE ESCORTING THEM AROUND TOWN AND PROVIDING THE SUPPORT THAT THEY NEED.
SOME OF THE MATERIALS WE WOULD BE ABLE TO PROVIDE TO THEM, SOME THEY WOULD HAVE TO GET ON THEIR OWN BUT THEY ARE PREPARED TO DO ALL OF THAT.
I AM JUST LOOKING FORWARD TO HAVING IT START AND GETTING THE ARCHIVAL INFORMATION THAT WE NEED TO HELP SUPPORT THAT TEAM AND THEIR ASSESSMENT.
SO JUST TO BREAK DOWN I WOULD ASK THEM HOW LONG IT WOULD TAKE, IT COULD TAKE UP TO 30 DAYS TO CREATE THE FULL ASSESSMENT REPORT BUT AGAIN YOU GUYS ASSAULT WHAT THEIR REPORT LOOKS LIKE WHEN THEY SUBMIT THAT MATERIALS, THEY ARE VERY COMPREHENSIVE.
SO WHAT WE HAVE ASKED IS FOR THEM TO GIVE AN ASSESSMENT OF THE WORK, A POTENTIAL ESTIMATE OF WHAT IT WOULD TAKE TO REPAIR IT, INITIAL AND LONG-TERM.
IF THEY HAVE A RECOMMENDATION IF THEY BELIEVE IT CANNOT BE SAVED THEY CAN ALSO MAKE THAT RECOMMENDATION TO US.
ONCE WE GET THAT CONDITION REPORTS HERE WE WILL HAVE TO LOOK THROUGH IT AND MAKE THE RECOMMENDATIONS OR HAVE DISCUSSIONS ABOUT WHAT WE ARE PREPARED TO DO AND WHAT WERE NOT PREPARED TO DO AND WHAT RECOMMENDATIONS WERE GONNA MAKE TO THE CITY COUNCIL BEARING IN MIND THE MAJORITY OF THE MURALS THAT HAVE THE MOST ISSUES DO NOT ARE NOT ALL ON CITY PROPERTY AND DO NOT ALL BELONG TO THE CITY.
BUT WE ARE PROVIDING SUPPORT IN THAT WAY.
SO I THINK WE HAVE OUR WORK CUT OUT FOR US IN FRONT OF US BUT WE ARE REALLY GOOD PARTNERS WHO ARE REALLY WELL-VERSED IN THIS TOPIC AND CAN PROVIDE QUALITY GUIDANCE TO US AND WHAT TO DO NEXT.
ONE MORE THING, I KNOW THAT OUR COMMUNICATIONS DIRECTOR, SHE IS REALLY INTERESTED ANOTHER COMMUNITY IS REALLY INTERESTED IN WHAT IS GOING TO HAPPEN WITH THE MURALS AS WELL AS THE CITY COUNCIL MEMBERS.
I KNOW THAT SHE IS GOING TO HELP PUT TOGETHER THE INFORMATION PACKET AND PERHAPS MAYBE SHOW A VIDEO OR SOMETHING OF THE ASSESSMENT TAKING PLACE.
SO I THINK THERE WILL BE SOME INFORMATION ALSO SHOWN IN CITY PAMPHLETS AND SO ON ABOUT WHAT IS HAPPENING.
SO WE WILL BE ABLE TO GET THAT MESSAGE OUT TO THE PUBLIC.
DOES ANYBODY HAVE ANY COMMENTS, QUESTIONS OR ANYTHING THEY WANT TO BRING UP ABOUT THE MURAL CONFERENCE AT CONSERVATION?
>> I AM PLEASED IS GOING TO HAPPEN.
THEN I GUESS WE CAN MOVE ON TO ITEM 8.2 WHICH IS TRAFFIC SIGNAL BOX UPDATE.
WE TALKED ABOUT THIS LAST MONTH.
THE TRAFFIC SIGNAL BOX PROGRAM APPLICATION IS NOW OPEN ONLINE.
THE CITY WEBSITE THERE IS A LINK HERE ON THE AGENDA YOU CAN CLICK AND KINDA SEE WHAT THE APPLICATION LOOKS LIKE AND THE PAGES AND EVERYTHING.
[8.2 Traffic Signal Box Update]
ALL LOCAL ARTISTS ARE ENCOURAGED TO APPLY.OUR INFORMATION IS INCLUDED AND POSTED IN THE PAGE ON THE WEBSITE.
ANYTHING DEBORAH, ANYTHING ANYBODY WANTS TO ADD ABOUT THAT?
>> I WOULD JUST LIKE TO SAY THAT WE ALREADY HAVE TWO ARTISTS THAT ARE EXHIBITED AND WE ALSO HAVE CREATED A SMALL GALLERY USING A TABLE WHICH IS REALLY AMAZING SO
[00:10:02]
WHEN YOU GO ON TO THAT WEBSITE ONTO THE CITY WEBSITE YOU WILL SEE THE TWO THAT WE ALREADY HAVE.AND AS WE MAKE MORE SELECTIONS THERE WILL BE ADDED THERE.
SO THERE'S A PLACE YOU CAN GO AND SEE THE ARTWORK AND THE TRAFFIC SIGNAL BOX BECAUSE I KNOW THAT WE ARE GETTING ALL SORTS OF IMAGES AND WERE GONNA GET ALL SORTS OF MEDIUM SO WE WANT PEOPLE TO BE ABLE TO SEE BOTH THE ORIGINAL ARTWORK AND THE TRAFFIC SIGNAL BOX.
THE ARTIST STATEMENT AND BIO AND WHAT CITY THEY ARE FROM IS ALL GOING TO BE ON THERE.
AND SO I AM REALLY EXCITED ABOUT THAT.
THE FOREMAN IS PRETTY EASY TO USE, WE HAVE DONE A FEW TESTS.
I ASKED THE AD HOC COMMITTEE TO TEST OUT THE FORM WITH MEAT SO YOU KIND OF SAW HOW IT WORKS SO THANK YOU FOR THAT.
BUT IF ANYBODY IS STRUGGLING TO USE IT OR HAVE ANY ISSUES USING IT THEY CAN FEEL FREE TO EMAIL ME AND I CAN HELP YOU OR I CAN TRY TO GET SOMEONE TO HELP YOU.
IT'S PRETTY STRAIGHTFORWARD IT SHOULD NOT BE DIFFICULT.
SO IF THERE IS ANY TROUBLE, JUST CONTACT ME OR MY OFFICE.
THANK YOU AND THE AD HOC COMMITTEE FOR GIVING THAT UP AND RUNNING AND TESTING IT AND MAKING SURE ALL THOSE THINGS ARE WORKED OUT.
DOES ANYONE HAVE ANY THOUGHTS, QUESTIONS ABOUT TRAFFIC SIGNAL BOXES?
>> YES, I KNOW THAT THE AD HOC COMMITTEE WE HAD TALKED ABOUT THE CONTRACTS FOR THE ARTISTS AND I WAS WONDERING IF WE ALSO HAD AN UPDATE ON THAT? FOR THE TRAFFIC SIGNAL BOXES, THE APPLICATIONS ARE GONNA BE START COMING IN SO ALSO HAVE A CONTRACT WITH SOME EDITS THAT WE HAD WANTED TO REVIEW.
>> SO I THINK TO ANSWER THAT QUESTION, THE ISSUE WE ARE HAVING RIGHT NOW IS A DIFFERENCE OF OPINION ON HOW TO PROCEED WITH THE CONTRACTS.
FOR MY PEACE I FEEL LIKE I KNOW THE COMMISSION HAS BEEN VERY COMMITTED AND PART OF OUR STRATEGIC PLAN WAS TO HAVE A BEST PRACTICES AND SOME MOST UP-TO-DATE PROCEDURES AND COMPARED TO EXISTING INFRASTRUCTURE.
SOME OF IT MIGHT BE OUTDATED OR JUST NOT LOOKED AT THROUGH AN ARTS LENS.
SO I THINK WE ARE TRYING TO COME TOGETHER ON THE DEGREE TO WHICH THE OWNERSHIP OF THE IMAGES.
AT THIS TIME, WE HAVE NOT FINALIZED A CONTRACT.
I KNOW THAT WE, I THINK IT'S IMPORTANT FOR US TO BE CONCERNED ABOUT THE ARTISTS RIGHTS AND MAKING SURE THAT WE REFLECT THAT IN OUR CONTRACTS AND IN OUR GENERAL INTERACTIONS WITH THE ARTS COMMUNITY.
GROWING AND DEVELOPING THAT SECTOR IS SOMETHING WE DECIDED IS IMPORTANT.
>> SO AS FAR AS MOVING FORWARD WITH THE PROGRAM WE ARE MOVING FORWARD WITH THE CONTRACT THAT WAS FIRST DRAFTED? FOR ME IT WAS SORT OF THE ARTIST, I THINK INDEFINITELY FOR THOSE ARE PIECES.
>> YES, SO I GUESS I THINK THE CONTRACT LINE THAT YOU ARE STRUGGLING WITH IS WHETHER OR NOT IT'S AN ACQUISITION OR AN EXHIBITION.
IN MY VIEW IT'S AN EXHIBITION OPPORTUNITY NOT AN ACQUISITION.
AND SO, I KNOW SOME OF THE COMMISSION MEMBERS ARE PART OF COMMISSIONING ARTWORK WHICH IS ORIGINAL AND SPECIFIC TO THE CITY AND SO THE CONTRACTS AROUND THOSE
[00:15:05]
ARE ONES WHERE THE CITY WOULD RETAIN OWNERSHIP OF THE FINISHED WORK BECAUSE ITS ORIGINAL AND SITE-SPECIFIC.IN THIS CASE, I THINK WHAT WE HAVE AS A COMMUNITY TO DO IS TO SUBMIT WORK THAT THEY HAVE THAT FALLS WITHIN THE THEME THAT WE HAVE ASKED FOR TO EXHIBIT IT IN THE COMMUNITY INSTEAD OF LIKE A GALLERY OF SORTS.
I DON'T WANT TO ELEVATE THE PROGRAM TO HIGHLY BECAUSE I KNOW IT'S THE PROGRAM.
SO THE QUESTION OR WHETHER OR NOT WE RETAIN RIGHTS TO THAT WORK INDEFINITELY I FEEL THAT MIGHT BE A BIT TOO FAR.
I KNOW THAT WE ARE KIND OF GOING BACK AND FORTH ON WHAT THE LEGAL OPINION ON THAT IS AND TO WHAT EXTENT WE CAN, WHERE DOES IT MEET IN THE MIDDLE.
I FEEL LIKE IT'S IMPORTANT FOR US TO SUPPORT THE GROWTH AND DEVELOPMENT OF THE SECTOR BY TAKING WHAT WE NEED AND NO MORE.
SO THAT IS WHERE WE ARE RIGHT NOW.
>> SO FOLKS WHO ARE SIGNING UP FOR THIS PROGRAM RIGHT NOW BECAUSE IT'S ONGOING, DO THEY HAVE ACCESS TO THAT TRANSPARENCY AT THE MOMENT?
>> I MEAN, I DON'T KNOW IF IN THE PAST WE HAVE POSTED LEGAL AGREEMENTS.
WE COULD POST A SAMPLE DOCUMENT ONCE IT'S APPROVED.
SO THAT PEOPLE CAN SEE WHAT THEY ARE GETTING INTO IF THEY DECIDE TO SEND AND IF THEIR WORK IS SELECTED.
I DON'T KNOW IF THERE IS A POLICY IF THE CITY PROHIBITING THAT, I DO KNOW KEVIN, YOU MAY BE ABLE TO WEIGH IN THERE.
>> I WILL RESPOND THE BEST I CAN.
TYPICALLY, ONCE THE CITY HAS A AGREEMENT TEMPLATE IT IS PUBLIC RECORD INFORMATION SO FOR EXAMPLE WE HAVE AGREEMENTS ONLY HIRE CONSULTANTS AND WE WILL INCLUDE THOSE AND REQUEST FOR PROPOSALS OR OTHER DOCUMENTS WHERE WE ARE SOLICITING.
TO MAYBE ROUND OUT WHAT DEBORAH IS SAYING, THE CITY ATTORNEY HAS PROVIDED LEGAL GUIDANCE AND ADVICE, I THINK DEBORAH HAS EXPRESSED SOME DIFFERENT THOUGHTS AND SO WE NEED TO RESOLVE INTERNALLY THOSE WHICH WE ARE WORKING ON.
AND THEN FROM MY VANTAGE POINT PUTTING THE DOCUMENT, WHATEVER THAT LOOKS LIKE, AND MAKING IT PUBLIC ACCESSIBLE IS REASONABLE BECAUSE IT'S A PUBLIC RECORD DOCUMENT.
>> SO WHAT I AM SAYING IS THAT WE ARTISTS WHO ALREADY HAVE THEIR WORK UP DIDN'T REALLY HAVE THAT OPPORTUNITY.
>> I APOLOGIZE, I'M NOT FULLY UNDERSTANDING THE QUESTION, I APOLOGIZE.
>> I'M SAYING THE ARTIST TO ORIGINALLY HAVE SUBMITTED THEIR WORK FOR THESE TRAFFIC SIGNAL BOXES, DID NOT REALLY HAVE THAT OPPORTUNITY TO BEGIN WITH, DID THEY? TO SEE THIS CONTRACT OR UNDERSTAND WHAT THEY WERE SIGNING UP FOR.
>> THANK YOU, THANK YOU FOR THE CLARIFICATION.
SO IN THAT INSTANCE, CERTAINLY WE WOULD WANT TO BE CONSISTENT IN HOW WE TREAT FOLKS.
SO WHATEVER RESOLUTION OF THIS WE WILL CERTAINLY INCORPORATE AND INCLUDE THOSE INDIVIDUALS TO MAKE SURE THAT THEY ARE TREATED UNIFORMLY ACROSS THE BOARD.
SO THAT THOSE IN VISUALS AS WE MOVE FORWARD OR TRY TO KICKSTART THE PROGRAM WE WOULD DEFINITELY MAKE SURE THAT THEY ARE BROUGHT INTO THE CONVERSATION AND GIVEN THE SAME LEVEL OF ENGAGEMENT AND INFORMATION SHARING AS ANYONE ELSE.
>> SO WITH THAT BEING SAID, SO WE CAN ALSO TALK WITH THEM ABOUT, YOU CAN INCLUDE THIS, THEIR POINTS IN THE CONVERSATION AS WELL ABOUT THE CONTRACT?
>> IF ANY PARTIES HAVE THOUGHTS OR IDEAS ABOUT WHAT, WHAT THEY WOULD HOPE
[00:20:08]
TO SEE AN AGREEMENT WITH THE CITY, THEY CAN SUBMIT THAT THROUGH DEBORAH AND I THINK DEBORAH COULD BRING THAT AS PART OF THE CONVERSATION.I THINK WHAT WE ARE DOING RIGHT NOW IS TRYING TO RESOLVE SOME OF DIFFERENT VIEWPOINTS INTERNALLY AT THE STAFF LEVEL AND ONCE WE HAVE DONE THAT I THINK CERTAINLY THAT DOCUMENT WILL BE MADE AVAILABLE.
AS AN EXAMPLE IF YOUR SELF OR ANYONE ELSE HAVE THOUGHTS ABOUT WHAT THE CITY CAN SHOULD CONSIDER THEY CAN SEND THOSE THOUGHTS TO DEBORAH AND SHE CAN BRING THEM FORWARD AS PART OF THE CONVERSATION I THINK THAT IS REASONABLE.
>> THANK YOU, VANESSA AND KEVIN AND DEBORAH.
DOES ANYONE ELSE HAVE ANY QUESTIONS OR CONCERNS OR COMMENTS ABOUT TRAFFIC SIGNAL BOXES? THEN I GUESS WE CAN MOVE ON TO ITEM NUMBER NINE, COMMISSIONER ITEMS.
[9. COMMISSIONER ITEMS]
DOES ANYONE HAVE ANYTHING THEY WANT TO SHARE OR RAISE AWARENESS FOR, NOW IS THE TIME.>> IF YOU DON'T ALREADY KNOW THE ART CENTER IS SUPPOSED TO BE HOSTING THE (WORD? ) DESERT X PROJECT IS SATURDAY 12:51 PM.
IT'S NOT WHAT I EXPECTED THE WAY THEY WANT TO PRESENT THEM.
IT'S KIND OF LIKE GOING THROUGH BINS OF WORK.
ANYWAY, IT'S GOING TO BE AT THE ART CENTER IN THE BACK OF THE BUILDING.
INDIO FOOD PARK IS GOING TO HAVE SOME OTHER FOOD TRUCKS THERE AND (WORD? ) WILL BE DOING SOME MUSIC.
IF YOU ARE UP TO IT, COME BY AND RUMMAGE THROUGH 300 CANVASES DONE BY KIDS.
I THINK IT'S IMPORTANT FOR PEOPLE TO KNOW THAT THIS PROJECT HAS BEEN DONE THROUGHOUT THE WORLD.
THIS IS NOT B B I WAS TALKING WITH THE CITY HALL EMPLOYEE AND THEY HAD NO IDEA THAT THE PROJECT IS AS LARGE AS IT IS.
THE OTHER NICE THING THAT IS HAPPENING AT THE ARTS CENTER IS WORK TO BE DOING A REAL SHORT PROJECT WITH HDTV.
SHOULD BE INTERESTING TO SEE WHAT HAPPENS.
>> THE ART CENTER HOUSE HUNTERS.
ANYTHING ELSE HAPPENING THAT ANYONE WANTS TO SHARE? WELL, WE ARE JUST SUPEREFFICIENT THEN.
THAT BRINGS US TO ITEM NUMBER 10 WHICH IS ADJOURNMENT.
IF THERE'S A MOTION TO ADJOURN THAT WOULD BE TERRIFIC.
>> WE WILL ADJOURN AT 5:54 PM.
THANK YOU EVERYBODY STAY SAFE HAVE FUN, SEE YOU NEXT TIME.
* This transcript was compiled from uncorrected Closed Captioning.