[1. CALL TO ORDER AND ROLL CALL]
[00:00:14]
BILL, CAN YOU LEAD US IN THE PLEDGE TODAY.
AS A COMBAT VETERAN I WILL NOT RECITE THE PLEDGE OF ALLEGIANCE AS LONG AS WE HAVE A DRAFT DODGER IN THE WHITE HOUSE.
[3. STATEMENT FROM THE COMMISSION SECRETARY]
STATEMENT FROM COMMISSION SECRETARY.>> THE GENERAL RULE OF COURTESY FOR VIRTUAL MEETINGS ARE AS FOLLOWS.
PLEASE BE MINDFUL OF BACKGROUND NOISE WHEN JOINING THE VIRTUAL MEETING.
PARTICIPANTS MUST MUTE ALL LIVE STREAMING DEVICES TO AVOID PLAYBACK WHEN SPEAKING.
MEETING ARADVERTISE PANTS MUST MUTE THEIR MICROPHONE TO HELP KEEP BACKGROUND NOISE TO AMEN MUM WHEN THEY ARE NOT SPEAKING.
BE SURE IT IS IN A STABLE POSITION AND FOCUSED AT EYE LEVEL.
IF YOU WILL BE SHARING CONTENT MAKE SURE YOU HAVE THE FILES AND/OR LINKS TO GO BEFORE THE MEETING BEGINS.
MEMBERS OF THE POSSIBLE MUST FOLLOW THE INSTRUCTIONS ON THE AGENDA AND/OR ON-LINE IN ORDER TO PROVIDE PUBLIC COMMENT.
MEMBERS FROM THE PUBLIC WISHING TO PROVIDE ORAL TESTIMONY HAVE THREE MINUTES TO PROVIDE ORAL TESTIMONY.
DO WE HAVE ANY PUBLIC COMMENTS TO BE READ INTO THE PUBLIC RECORD OR ANY DIALED IN?
>> SO MOVING ON TO THERE ARE NO MINUTES TO APPROVE AND ITEM 6 ACTION ITEMS.
[6.1 Strategic Planning Ad Hoc Committee]
STRATEGIC PLANNING AD HOC MEETING.SO THIS IS AN UPDATE REGARDING THE -- REGARDING THE PROPOSED SUBCOMMITTEE FOR THE COMPLETION OF THE PUBLIC ARTS COMMISSION STRATEGIC PLAN.
THE COMMISSION REACHED A CONSENSUS FOR THE FORMATION OF A SUBCOMMITTEE THAT WOULD HAVE CONSISTED OF TWO MEMBERS OF THE COMMISSION AS WELL AS MEMBERS OF THE COMMUNITY.
THE COMMISSION SHOULD CONFIRM THAT CHAIRPERSON BECERRA AND COMMISSIONER CRUZ WOULD LIKE TO STILL FORM THE STRATEGIC PLAN AD HOC COMMITTEE FOR THE PURPOSES SET FORTH IN THE AGENDA REPORT.
>> WAS THAT THE AGENDA REPORT FOR TODAY?
>> BECAUSE I DIDN'T RECEIVE ONE.
>> IF YOU GOT THE REPORT IT WAS IN THE AGENDA.
>> THERE IS A LINK IN THE AGENDA, BILL.
>> THERE IS A LINK IN THE AGENDA.
THERE IS A LINK IN THE AGENDA THAT IF YOU CLICK IT WILL BRING OPEN.
>> I MUST HAVE LOOKED AT THE WRONG E-MAIL.
>> SHOULD I GO AHEAD AND WOULD YOU LIKE ME TO SUMMARIZE THE REPORT?
SO BASICALLY THE BACKGROUND WAS BASESICLY SORT OF RECAPPING WHAT TOOK PLACE IN
[00:05:05]
OUR LAST MEETING.AND THE REQUEST FOR THE SUBCOMMITTEE.
THE STRATEGIC PLANNING SUBCOMMITTEE.
SHORTLY AFTER THAT THE CITY ATTORNEY CONNECTED WITH ME AND SORT OF SHARED THAT OUR VERSION OF SUBCOMMITTEES THAT WE WERE SORT OF FORGING AHEAD WITH WAS BASESICLY NOT THE -- NOT LEGAL, NOT LEGALLY SOUND.
IT WAS NOT AUTHORIZED AND THAT IS AS A RESULT OF THE RULES -- WHAT IS IT CALLED? THE -- ANY WAY THE RULES THAT YOU GUYS HAVE THAT ACTUALLY THE DRAFT IS A DRAFT BECAUSE IT IS LEGALLY INCORRECT AND SO SHE JUST KIND OF WANTED TO INFORM ME HOW SUBCOMMITTEES WELL NOT SUBCOMMITTEES.
THAT THE SUBCOMMITTEE FORMAT THAT WE'RE USING IS INCORRECT AND WHAT THE BROWN ACT WOULD REQUIRE FOR US TO HAVE THE CONSIDERATION IN THE AWAY THAT WE'RE THINKING ABOUT DOING IT WOULD BE AN AD HOCK COMMITTEE.
I LEARNED A LOT WITH HER GUIDANCE OVER THE PAST COUPLE OF WEEKS ABOUT EXACTLY HOW AD HOCK COMMITTEE IS TO BE FORMED.
IT IS FORMED OF LESS THAN A QUORUM OF A COMMISSION OR LEGISLATIVE BODY IN THIS CASE TWO COMMISSION MEMBERS AND NOT NECESSARILY ANY OTHER MEMBERS.
AND THAT IF THE MEMBERS OF AN AD HOCK COMMITTEE REQUIRED ANY SORT OF EXPERTISE OR INFORMATION THEY CAN SEEK THAT FROM A COMMUNITY MEMBER BUT THEY CANNOT BE PERMANENT MEMBERS OF THE AD HOC COMMITTEE.
AND THAT THE AD HOC COMMITTEE IN ITS GENERAL FORM IS SUPPOSED TO BE CREATED FOR A SINGULAR PURPOSE FOREIGN A FINITE PERIOD OF TIME FOR A PARTICULAR SINGULAR TOPIC AT WHICH POINT THEY HAVE TO REPORT BACK TO THE FULL COMMISSION AND GET APPROVAL FROM THE FULL BODY THE FULL COMPLIMENT BEFORE ENACTING ANY POLICIES SO LIKE A WORKING SESSION BETWEEN A MINORITY OR LESS THAN A QUORUM OF THE COMMISSION AND SO I HAD A LOT OF QUESTIONS ABOUT THAT.
AND I KNOW THAT WE'VE HAD SUBCOMMITTEES IN THE PAST AND SO I JUST THINK IT SEEMS LIKE A SEMANTIC CONVERSATION BUT -- BUT IT'S NOT.
DESCRIBES THE DIFFERENT FUNCTIONS AND WE HAVE TO PROCEED WITH AD HOC COMMITTEES AND AD HOC COMMITTEES ONLY AND SPECIFICALLY FOR WORKSHOP -- SPECIFIC IDEAS FOR A PERIOD OF TIME SO GIVEN THAT THE DISCUSSION AND IN OUR LAST MEETING WAS ABOUT TWO COMMISSIONERS GETTING TO THE TO WORK ON THIS PARTICULAR TOPIC FOR THE PERIOD OF A MONTH BASICALLY BECAUSE WE SAID WE WOULD COME BACK IN OCTOBER AND IT WOULD HAVE FALLEN UNDER AN AD HOCK COMMITTEE AND SHE WANTED TO MAKE SURE WE FALL WITHIN THE LEGAL CONFINES OF THE BROWN ACT.
I DON'T KNOW, ROXANNE, DO YOU FEEL THAT'S AN ADEQUATE DESCRIPTION?
I KNOW SOME OF YOU AND DEBORAH INVITED ME TO YOUR MEETING TODAY AND I HELPED PREPARE THE REPORT THAT IS BEFORE YOU AND YES THAT IS GENERALLY THE DESCRIPTION.
I THINK THAT WHEN I DISCUSSED IT WITH HER THAT THE WHAT OCCURRED AT THE SEPTEMBER 8TH MEETING REALLY DIDN'T MEET THE CONFINES FOR WHAT THE LAW PROVIDES UNDER THE BROWN ACT SO WE WORKED TO SUGGEST THE ALTERNATIVE WHICH IS JUST TO HAVE TWO
[00:10:01]
MEMBERS OF THE COMMISSION AND NOT HAVE OTHER OUTSIDE COMMUNITY MEMBERS JOIN THIS AD HOC COMMITTEE AND THAT WOULD MEET THE LEGAL DEFINITION OF AN AD HOCK MEETING.AND I'M HAPPY TO ANSWER ANY QUESTIONS IF YOU HAVE ANY FROM THE REPORT.
WILL WE BE ABLE TO GET A COPY OF THE RULES AND PROCEDURES? SINCE IT'S THE ONES THAT WE WERE GIVEN IN OUR PACKET IS THE DRAFT.
SO JUST SOMETHING TO FOLLOW ALONG THAT IS ACCURATE AND LEGAL FOR US.
I THINK DEBORAH IS GOING TO WORK ON THAT.
I DON'T KNOW THE GENESIS OF THAT DOCUMENT.
BUT CERTAINLY THERE ARE A NUMBER OF MISTAKES OR PROCEDURES THAT ARE NOT REALLY PROPER SO SHE IS GOING TO TAKE THE TASK TO UPDATE THAT AND PROVIDE THAT.
>> SO I WAS UNAWARE OF EXACTLY HOW THAT DOCUMENT FUNCTIONED WHERE IT CAME FROM.
AND HOW IT WORKS BUT NOW THAT WE RECOGNIZE THE INCONSISTENCIES IN THERE I'M GOING TO WORK WITH ROXANNE TO MAKE SURE ALL OF THE ELEMENTS OF WHAT GET NEXT IS ABOVEBOARD AND PROPER.
>> AND I THINK A NUMBER OF YOU HAVE BEEN TO MY TRAINING.
WE TRY TO DO IT EVERY YEAR WITH RESPECT TO THE BROWN ACT TRAINING SO WE WILL BE SCHEDULING ANOTHER TRAINING WITH THE CITY CLERK AS WELL AND YOU'LL GET NOTICE OF THAT FOR ALL OF THE COMMISSIONS.
>> DOES ANYONE ELSE HAVE ANY QUESTIONS?
>> AS WE OUTLINED IN THE RECOMMENDATION YOU WOULDN'T TAKE A MOTION PER SAY WITH MOVING FORWARD WITH AN AD HOCK COMMITTEE.
AD HOC COMMITTEES ARE A VERY INTERESTING DYNAMIC.
THEY ARISE FLUIDLY OR VERY ORGANICALLY FROM DISCUSSIONS THAT COMMISSIONS OR COUNCILS HAVE SO GENERALLY IF YOU WANTED TO APPOINT ONE IT IS DONE ALMOST BY CONSENSUS SO IN THIS CASE YOU'VE HAD THE DISCUSSION WITH RESPECT TO FORMING THIS AD HOC COMMITTEE AND HAVE DISCUSSED THE SCOPE IN THE REPORT WE JUST REFINED THAT SCOPE SO THAT IT WAS CLEAR THAT EVERYBODY ON THE COMMISSION KNEW WHAT WAS GOING TO OCCUR AND SO REALLY I THINK WHAT WE'RE LOOKING FOR IS JUST CONFIRMATION AS THE CHAIR MENTIONED THAT BOTH THE CHAIR AND COMMISSIONER CRUZ WOULD STILL FORM THIS STRATEGIC AD HOC COMMITTEE AND IF EVERYBODY IS IN AGREEMENT WITH THAT THEN THEY WILL GO OFF AND WORK WITH DEBORAH TO DO THEIR WORK AND COME BACK AND BRING YOU THAT PRODUCT.
7 SO IF THERE IS NO OBJECTION THAT IS HOW THEY WOULD PROCEED OR IF THERE ARE ANY QUESTIONS CERTAINLY WE'RE HERE TO ANSWER THEM.
>> SO WITH THAT CAN WE JUST GET A CONSENSUS FOR OUR AD HOC COMMITTEE? I SEE NODDING HEADS.
>> CAN WE GET A CONSENSUS FOR OUR STRATEGIC PLANNING AD HOC PLANNING COMMITTEE.
IF THE CHAIRPERSON AND COMMISSIONER CRUZ WANT TO KNOCK THIS OUT, GREAT.
IT LOOKS LIKE WE HAVE CONSENSUS.
>> I KNOW LIKE I SAID BEFORE IT SEEMS LIKE IT'S SORT OF A SYMANTEC ISSUE BUT AS WE MOVE FORWARD WITH DOING BEST PRACTICES AND A COMMISSION WE WANT TO MAKE SURE THAT ALL OF THE STEPS THAT WE'RE TAKING MOVING FORWARD ARE UP TO THE BEST PRACTICE IN EVERY WAY SO WE REALLY WANTED TO MAKE SURE THAT WE CAME BACK AND DID IT THE RIGHT WAY AND I'M MOVING FORWARD WITH -- I KNOW THERE HAVE BEEN OTHER SUBCOMMITTEES AS WE DISCUSSED THIS TOPICS SURROUNDING THOSE SUBCOMMITTEES WE WOULD HAVE TO AGAIN CREATE AD HOC COMMITTEES REGARDING THE TOPICS BUT THAT IS NOT ON THE AGENDA TODAY.
BUT AS WE MOVE FORWARD THIS IS HOW WE HAVE TO PROCEED IF WE WANT TO WORK ON ANY PARTICULAR TOPIC OUTSIDE THE COMMISSION IT WOULD HAVE TO BE LESS THAN A QUORUM AND IT
[00:15:01]
WOULD HAVE TO BE DESIGNATED AS AN AD HOCK COMMITTEE.SO EACH AS YOU MENTIONED THE LAST TIME THAT YOU WANTED THE AGENDAS TO BE MORE DETAILED AND THAT WAS PART OF WHAT ROXANNE AND I TALKED ABOUT.
SO I HOPE THAT THE AGENDA THIS TIME PROVIDED THE KIND OF INFORMATION THAT YOU FEEL COMFORTABLE WITH COMING INTO A MEETING.
AND MY GOAL IS TO MAKE SURE THAT THE AGENDAS LOOK THAT WAY SO THAT PEOPLE WON'T FEEL AMBUSHED OR BOMBARDED BUT ALSO TO COMPLY WITH THE BROWN ACT.
I LEARNED THAT THEY ARE SUPPOSED TO BE A MINIMUM OF 20 WORDS.
SO WE -- I WILL BE DOING THAT MOVING FORWARD.
SO I JUST WANTED TO LET YOU KNOW THAT BECAUSE THAT IS A CONCERN THAT YOU RAISED IN OUR LAST MEETING.
>> ONE THING THAT I WANT TO MAKE SURE THAT IF THERE IS ANYTHING FOR US TO REVIEW OR READ THAT WE HAVE AS MUCH ADVANCE NOTICE AS POSSIBLE.
JUST FOR EVERYONE FOR THE SAKE OF BEING ABLE TO REVIEW SO LONG AS WE CAN GET IT BEFORE THE DAY OF THE MEETING NOT NECESSARILY WITH THE AGENDA.
IF THAT CONCLUDES ITEM 6 WE CAN MOVE ON TO ITEM 7.
COMMISSIONER ITEMS. DO WE HAVE? REPORTS FROM COMMISSIONERS? ALL RIGHT.
THEN I'LL GO AHEAD AND ADJOURN THIS SPECIAL MEETING AT 6:21.
>> THANK YOU VERY MUCH FOR LETTING ME BE PART OF YOUR MEETING.
BYE.
* This transcript was compiled from uncorrected Closed Captioning.